Are you confident that you have everything needed to run a profitable business law firm? Are you sure that you can successfully handle the growing number of customer requests without damaging the quality of service provision? Business law is a difficult task, but it is even more difficult for businessmen and legal professionals to deal with office-related matters, like calls and errands. As businesses grow, you need to make sure that you can handle your calls. You need to make appointments, receive and send messages. You finally realize that you can do nothing without having a full time legal receptionist. So, what can a full time legal receptionist do? Business law firms can hire a full time legal receptionist to deal with a wide array of duties. First, they can manage and handle your calls. This is how they enhance the quality of your communication with clients. Actually, as they handle your calls, they already fulfill a great deal of their work and obligations in the office. They are extremely effective in busy business law firms, which have the number of their clients increase every day. Second, full time legal receptionists deal with appointments and messages. Appointment scheduling is an indispensable part of their work. Messages are sent and received, to maintain a flow of information and communication with clients. Full time legal receptionists fulfill their obligations in a professional and polite manner. They are helpful and courteous and create the first impression of the business law office for the first-comers.
Full time legal receptionist does not simply handle your calls but assumes a responsibility for most, if not all, administrative processes in the business law office. He (she) may be asked to draft the correspondence, which includes letters to courts and attorneys. It goes without saying that a full time legal receptionist must have education and background needed to deal with these tasks successfully. Case file creation and billing may also be part of the full time legal receptionist’s job. The more professional and qualified this person is the more likely is the firm to create and sustain a positive image and reputation in the competitive environment. It would be fair to say that, in many instances, a full time legal receptionist is the face of the business law firm, even he (she) and clients have never met in person. Politeness, pleasant voice, patience and willingness to help will always benefit firms in the business law field, as they are striving to increase and expand their customer base.